HISPA Privacy Policy
Effective Date: January 2025
1. Introduction
This Privacy Policy outlines how HISPA collects, uses, and protects your personal information. It applies to all HISPA products, services, and websites, including portal.hispa.org. In this policy, “you” refers to individuals who use or interact with our products, services, or websites, while “we,” “us,” and “our” refer to HISPA.
2. Information We Collect
2.1 From Members and Users:
- Registration Information: When creating an account on portal.hispa.org, we collect your name, email address, phone number, company affiliation, and any other details provided during registration.
- Profile Information: You may share additional details, such as your professional background, educational history, and areas of interest.
- Communication Data: We collect information from your communications with us, including emails, messages, and forum posts.
- Event Registration: When registering for HISPA events, we may collect your name, contact details, and dietary preferences.
- Volunteer Information: If you volunteer with HISPA, we collect details about your volunteer activities, hours contributed, and contact information (e.g., email and phone number).
- HISPA Role Model Information: As a HISPA Role Model, we collect information about your professional experience, educational background, email, phone number, and any other details you provide for our database.
- Donation Information: When donating, we collect your name, contact details, and payment information. Note that third-party providers handle payment processing, and we do not store credit card details.
- Usage Data: We gather data on how you interact with our website and services, such as pages visited, links clicked, and time spent on the site.
- Device Data: We collect information about the device you use to access our services, including your IP address, browser type, and operating system.
- Cookies and Tracking Technologies: We use cookies and similar tools to track browsing behavior and preferences.
2.2 From Schools and Partners:
- Contact Information: We collect contact details for school administrators, teachers, and partner organizations.
- Event Participation Data: We gather data on school and partner participation in HISPA events and programs, including office location, email, and phone number.
2.3 From Students:
We collect limited data from students participating in our programs, such as attendance and feedback. We do not collect personally identifiable information from children under 13.
3. How We Use Your Information
We use your information for the following purposes:
- To provide and maintain our website and services.
- To manage your account and profile.
- To communicate with you about HISPA events, programs, and initiatives.
- To process event registrations and donations.
- To analyze usage data and run reports for each partner.
- To comply with legal obligations.
4. Sharing Your Information
We may share your information with:
- Service providers who assist with website hosting, payment processing, and other services.
- Schools and partner organizations for program coordination.
- Legal authorities, as required by law.
5. Data Security
We implement reasonable measures to protect your information from unauthorized access, use, or disclosure.
6. Data Retention
We retain your information only as long as necessary to provide our services and fulfill legal obligations.
7. Your Rights
You have the right to:
- Access your personal information.
- Correct inaccuracies in your personal information.
- Request the deletion of your personal information.
- Object to the processing of your personal information.
- Withdraw your consent at any time.
8. Children’s Privacy
We do not knowingly collect personal information from children under 13 without parental consent.
9. Contact Us
For questions about this Privacy Policy, please contact us at: info@hispa.org
10. Changes to This Privacy Policy
We may update this Privacy Policy periodically. Any changes will be posted on our website, and we will notify you of significant updates.
